Communication: Ensure everyone has a copy of home, work or cell numbers in case of illness or a change in plans. Don’t forget to give notice of vacation, personal or overtime plans.
Route and Schedule: Establish the morning pickup point(s) and designate a place to meet for the trip home.
Waiting Times: Decide as a group how long you’ll wait for a passenger. The usual waiting time is two to three minutes.
Cost-Sharing: If your carpoolers don’t share the driving equally, decide how the costs will be shared and agree on payment dates.
Driving Schedule: If all members of your carpool alternate driving, decide among yourselves if you want to alternate on a daily, weekly or monthly basis.
Driving: Keep the car cleen, in good repair, filled with enough gas for each trip and drive carefully and responsibly.
Insurance: Check your policy if you will be a driver in the carpool. Your insurance rates may rise or fall if you carpool on a regular basis.
Discuss the Ground Rules: Discuss what can be done in the car, like smoking, eating or drinking. Some passengers may be sensitive to stong perfumes or colognes, so check if these are okay to wear. Do you all want to stop for coffee on the way to work? It’s probably best to save side trips for days you don’t carpool, or the weekend. Will you discuss work, current events or the newest novel? Decide which radio stations and music types are acceptable, or if riders prefer quiet rides.
Give your carpool time to work: It usually takes a few weeks for everyone’s routine to come together. You don’t have to carpool every day. Find out what works best for you.
When there is an emergency, remember that Smart Commute has the Emergency Ride Home program! It is there for you to use, and remember to inform your carpool partners they do not have to wait for you.